Campsite Booking System Features
One System for Tents, Glamping and more.
What the Campsite Booking System Actually Does
The Campsite Booking System is purpose-built, cloud-based software for campsites, touring and caravan parks, glamping sites and holiday parks. It replaces the patchwork most sites run on — a public calendar plugin here, a card terminal there, a paper arrivals book at the gate and a third-party marketplace skimming commission off every booking — with a single system that every part of your operation shares. It runs in the cloud and connects to your own WordPress site through a lightweight plugin, so guests book and pay through your own checkout, commission-free.
A real booking engine. Guests check live availability by date, pitch type and party size, choose exactly the pitch or unit they want, add extras and pay a deposit or the full balance online. The booking is confirmed instantly and the dates are locked the moment they pay, so you never take two bookings for the same night.
Front-end owner management. The owner now runs the entire operation from the front end of the site — the same web app guests use, on a phone if you like. Bookings, calendar, pitches, pitch types, pricing, seasons, closures, vouchers, add-ons, channel sync, staff access, the guest portal, booking settings and reports are all managed from one tabbed manager, with no need to log in to the WordPress dashboard for the day-to-day running of the site.
A warden screen for the gate. Whoever is on the gate gets a simple arrivals screen showing exactly who is due, which pitch they are on and what they have paid, so check-in takes seconds and walk-ins can be taken on the spot.
A guest portal for every booking. Each guest gets a private, link-protected portal where they can see their booking, get directions and arrival details, add extras and amend their stay — without phoning the office and without installing anything.
Channels kept in sync. If you still list on Pitchup, Hipcamp or other channels, the Campsite Booking System imports those calendars so availability stays accurate everywhere and double bookings simply cannot happen.
And it stays yours. Bookings come in under your own name, on your own site, with guests paying through your own checkout straight to your own account — no per-booking commission and no marketplace standing between you and your guests.
New: Run Your Entire Campsite From Your Phone
This is the part owners tell us they love most. You no longer need to log in to a WordPress dashboard to run your site — the Campsite Booking System now puts the whole management suite on the front end, in the same mobile-first web app your guests use.
From one tabbed manager you can take a booking, check the calendar, amend a stay, add or edit pitches and pitch types, change pricing and seasons, close dates, issue vouchers, sell add-ons, sync your channels, manage staff access, control the guest portal, adjust your booking settings and pull reports — standing at the gate, walking the field or sat on the sofa.
No dashboard. No desktop required. No technical knowledge. If you can use a phone, you can run your campsite.
Online Campsite Booking — Real-Time Availability and Instant Confirmation
The booking engine is the heart of the Campsite Booking System, and every part of it is designed to turn a visitor into a paid, confirmed booking without anyone having to lift the phone.
Live, accurate availability. Availability is calculated in real time from your actual occupancy, so guests only ever see nights that are genuinely free for the pitch type and party size they have chosen.
Pitch-type and pitch selection. Sell by category — grass tent pitches, hardstanding touring, fully serviced motorhome bays, glamping pods, bell tents, shepherd’s huts and more — and let guests pick the specific pitch and its features.
Seasonal and per-night pricing. Prices follow your seasons, weekends, peak weeks and minimum-stay rules automatically, so the total a guest sees is always the right one.
Deposits, balances and pay-by-link. Take a deposit or the full amount at the point of booking, or send a secure pay-by-link for phone bookings — all reconciled in one place.
Add-ons and extras. Firewood, electric hook-up, extra vehicles, dogs, late check-out — offer them at checkout and increase the value of every booking.
Instant confirmation. The moment payment clears, the booking is confirmed, the dates are held and the guest gets their portal link.
Run the Whole Site From the Front End
Everything an owner touches day to day lives in one tabbed manager on the front end of your own site — mobile-first, so you can run the place from a phone. No WordPress dashboard required. These are the tools inside it.
Take phone and walk-in bookings, see every arrival and departure on a live calendar, and find and amend any existing booking — all from the front-end manager.
Create pitch types, add and edit individual pitches, set their features and capacities, and take a pitch out of service so it drops from availability instantly.
Set seasonal and per-night rates, minimum stays and deposits, and close individual dates or whole pitches for maintenance or private events — without touching wp-admin.
Issue discount vouchers, sell extras such as firewood, hook-up and extra vehicles, and control what guests can do for themselves in their portal — the guest portal is managed right here.
Give wardens and seasonal staff the right level of access, and adjust your booking and commercial settings — check-in times, hold windows, deposit percentage, currency and VAT — all from the front end.
Export your bookings to CSV, review the full audit log of who changed what and when, and keep Pitchup, Hipcamp and other channel calendars in sync so availability stays accurate everywhere.
The Warden Screen — Every Arrival Handled at the Gate
Built for the Gate, Not the Back Office
The warden screen strips check-in down to what matters at the barrier on a wet Friday evening: who is due, where they go and what they owe. Because it reads the same live data as the booking engine and the owner panel, the person on the gate is never working from yesterday’s printout.
The Guest Portal — A Personal Booking App, With Nothing to Download
Every booking comes with its own private guest portal, reached through a secure personal link — no account to create and nothing to install.
From the portal a guest can see their booking in full, get directions and arrival instructions, review what they have paid and what is still due, add extras such as firewood or an extra night, and amend their stay within the rules you set — all without phoning the office.
It is a true web app: it opens in any browser, works on any phone, tablet or laptop, and can be saved to a home screen so it behaves like an installed app while staying instantly up to date. Fewer ‘what time is check-in?’ calls for you, and a smoother arrival for them.
Your Own Booking System vs an Online Marketplace
With the Campsite Booking System
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Keep 100% of every booking — no per-booking commission
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Guests book on your own site, under your own brand
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You own the guest’s details and can market to them again
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One live calendar across your site and every channel
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Booking, gate and guest portal all share the same data
Listing Only on a Marketplace
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Commission taken from every single booking
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Guests book on the marketplace’s brand, not yours
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The platform owns the customer relationship, not you
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Separate calendars that have to be reconciled by hand
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No gate screen and no guest portal of your own
Campsite Booking System — Frequently Asked Questions
It is booking software for campsites, touring and caravan parks, glamping sites and holiday parks. It combines an online booking engine, an owner control panel, a warden gate screen and a guest self-service portal in one connected system that runs on your own website.
No. Bookings are taken on your own site and paid into your own account, so you keep the full value of every booking with no per-booking commission.
Any pitch or unit you offer — grass and hardstanding pitches, serviced touring and motorhome bays, glamping pods, bell tents, shepherd’s huts, cottages and bunkhouse beds — each priced your way by season, with add-ons at checkout.
No. The booking pages and the guest portal are web apps that open in any browser on any device. Guests can save the portal to their home screen if they like, but there is nothing to install.
Whoever is on the gate opens the warden screen on a phone or tablet, sees the day’s arrivals with pitch and balance, and checks each guest in with a tap. Walk-ins can be booked straight in against live availability.
From the owner’s front-end manager — the same place you handle pitches, pricing and payments. You decide what guests can do for themselves and manage it all from one screen, with no WordPress dashboard needed.
Yes. The Campsite Booking System imports calendars from channels such as Pitchup and Hipcamp so external bookings block out your availability automatically and your calendar stays accurate everywhere.
Yes — you can try the live demo of the booking engine, owner panel, warden screen and guest portal, or book a short demo call to be walked through it on your own site.
See the Campsite Booking System in Action
Take a look at the booking engine, owner control panel, warden screen and guest portal for yourself, or book a quick call and we’ll show you how it would run on your own site.
